An AI scheduling layer that sits on top of Google Calendar and treats your week as a constraint-satisfaction problem. Habits, tasks, focus time, and meetings all compete for the same hours; Reclaim’s solver moves the movable things around the fixed ones automatically every time a new event lands.
The free Lite plan runs one user with capped features. Paid plans unlock unlimited habits, unlimited Smart Meetings, full task-integration coverage, longer scheduling horizons, and (at Business and above) team analytics, OOO calendars, and delegated access.
System Verdict
Pick Reclaim.ai if you live in Google Calendar, are tired of manually re-arranging focus blocks every time a meeting shifts, and want one app to coordinate meetings, habits, and a task list at once. The auto-defending focus time and the round-the-clock task-fitting are the headline features; no other tool in this category combines them cleanly.
Skip it if your org runs on Microsoft 365 / Outlook, where Reclaim does not work. Also skip if you only need an external booking link. Cal.com and Calendly are simpler and cheaper for that single job. Reclaim earns its price by also defending what is already on your calendar.
Who pays which tier: Free Lite for personal use, Starter $10/seat for solo professionals who need unlimited habits + Smart Meetings + the full task-integration list, Business $15/seat when team analytics, OOO calendars, and delegated access matter, Enterprise $22/seat (annual only) for SSO/SCIM and 100+ seats.
Key Facts
| Company | Reclaim.ai (founded 2019) |
| Calendar support | Google Calendar (required) · Microsoft Outlook not generally available as of May 2026 |
| Task integrations | Todoist · Asana · ClickUp · Jira · Linear · Google Tasks |
| AI scheduling features | Auto-defending focus time · Smart 1:1s and Smart Meetings · Habits (recurring blocks) · auto-scheduled tasks · travel time and breaks · priorities and decision rules |
| Free tier | Lite for 1 user · 1 scheduling link · 8-week sync horizon · capped Smart Meetings |
| Paid tiers | Starter $10/seat/mo · Business $15/seat/mo · Enterprise $22/seat/mo (annual only) · ~20% off on annual billing |
| Team analytics | Starter+ (basic) · Business+ (org-level) |
| OOO calendars + delegated access | Business tier and above |
| SSO / SCIM | Enterprise only |
| API | Public API documented for Starter+ |
| Native mobile app | iOS only |
Every data point above was verified against Reclaim.ai pricing and product documentation on 2026-05-13. See Sources.
What it actually is
Most “AI calendar” tools either (a) defend a fixed block (focus apps), or (b) book external meetings (Calendly-class). Reclaim does both and adds a third axis: it actively rearranges flexible things on your week as the unmovable ones land.
The unit of work is a habit (recurring, e.g. “Deep work 9–11am”) or a task (one-shot, e.g. “Draft Q3 OKRs by Friday”). Reclaim places these on your calendar, then continuously reshuffles them as meetings drop in or move. A new meeting at 9:30am does not collide with your deep-work block, the deep-work block moves automatically, the same day or the next available slot, respecting priorities.
Smart Meetings read attendees’ Reclaim priorities and calendar load to suggest a time that minimizes disruption across the group. When everyone is on Reclaim, it is materially better than basic Find-a-Time. When only one attendee is on it, the value drops to roughly Calendly-class link booking.
Task syncing pulls from Todoist, Asana, ClickUp, Jira, Linear, and Google Tasks. Tasks with due dates and priorities get auto-scheduled around live events. Completing them in either system propagates back.
The product is decisively Google Calendar-native. Microsoft Outlook support has been on the roadmap for years and is not generally available as of May 2026, which is the hardest disqualifier for many enterprise buyers.
When to pick Reclaim.ai
- You run on Google Workspace and your calendar is full of meetings you didn’t ask for. Reclaim’s focus-time defense is the single biggest reason to adopt it.
- You have habits you want to actually happen. Recurring deep work, lunch, exercise, planning blocks, Reclaim keeps them on the calendar instead of letting them get overwritten silently.
- Your task list lives in Todoist / Asana / ClickUp / Jira / Linear, not in your calendar. Reclaim makes the two work as one surface.
- You schedule a lot of internal meetings across the same team. Smart Meetings work best when most attendees are also on Reclaim.
- You’re a small Google Workspace team of fewer than ~30 people, where the per-seat cost is manageable and adoption can spread by word of mouth.
When to pick something else
- Microsoft 365 / Outlook shop: Reclaim does not work. Look at Microsoft Copilot’s calendar features, Clockwise where Outlook support exists, or Motion if you can pilot the cross-platform desktop client.
- External booking only: Cal.com (open source) and Calendly are simpler, cheaper, and don’t try to manage your week.
- Task-first scheduling (calendar is secondary): Motion leans harder into “AI rescheduling your tasks.” Reclaim’s strength is defending what’s on the calendar, not generating it from a task list.
- AI agent for your whole inbox + calendar + CRM: Lindy is the agent-platform play; Reclaim is the calendar specialist.
- You want one tool for meeting transcription + scheduling: Fathom handles the meeting side, but doesn’t schedule. Pair them.
Pricing
Subscription and team pricing are managed via reclaim.ai/pricing. The published page is reliable for plan gates, but exact prices render by region, billing toggle, and account state, confirm the live page before purchase.
| Plan | Monthly | Annual (effective monthly) | Seat cap | Who’s it for |
|---|---|---|---|---|
| Lite | $0 | $0 | 1 | Personal trial; capped Smart Meetings and 1 scheduling link |
| Starter | $10/seat | ~$8/seat (20% off) | Up to 10 | Solo professionals; unlimited habits, Smart Meetings, full task integrations |
| Business | $15/seat | ~$12/seat (20% off) | Up to 100 | Teams; analytics, OOO calendars, delegated access, priority support |
| Enterprise | annual only | $22/seat | 100+ | SSO/SCIM, custom contracts, dedicated success |
Discounts: 50% off Education · 20% off Non-profit · 20% off Startups · 20% off when switching from Clockwise, Motion, or Calendly. All paid plans share the core auto-scheduling engine; the differences sit in seat caps, team admin, and integration breadth.
Prices verified 2026-05-13 via reclaim.ai/pricing.
Against the alternatives
| Reclaim.ai | Motion | Clockwise | |
|---|---|---|---|
| Calendar coverage | Google Calendar only | Google + Outlook | Google + Outlook |
| Defends focus time | Strongest in category | Strong | Strongest on engineering teams |
| Auto-schedules tasks from task tools | Yes (5+ integrations) | Yes (native tasks) | Limited |
| Smart Meeting suggestions | Best when group is on Reclaim | Limited | Yes (team-aware) |
| Habits / recurring blocks | Yes | Yes | No |
| Free tier | Yes (1 user) | Trial only | Yes (limited) |
| Best viewed as | Calendar defender for Google teams | Task-list calendar generator | Engineering team focus-time tool |
Failure modes
- No Outlook support. Microsoft 365 organizations cannot deploy Reclaim. This has been the case for years; treat the roadmap entry as aspirational, not imminent.
- Smart Meeting value depends on group adoption. If only one or two people in a meeting are on Reclaim, the system falls back to standard Find-a-Time slots and the cross-attendee priority math doesn’t compound.
- Auto-moving blocks can confuse co-workers. A scheduled task that shifts twice in a day looks weird to people who don’t know Reclaim is doing the moving. Communicate it to your team before adoption.
- One scheduling link on Lite. External-facing booking is intentionally weak on the free tier; users who need multiple booking pages must upgrade or use Calendly alongside.
- No native Android app. Mobile is iOS only as of May 2026.
- Data residency is Google’s. Calendar contents flow through Reclaim’s processing; enterprise buyers with strict data-residency requirements should review the security and privacy documentation before deployment.
- Task syncing is opinionated. Reclaim picks slots based on its priority rules. If you want explicit control over which tasks go where, the manual override exists but takes some learning.
Methodology
This page was produced by the aipedia.wiki editorial pipeline, an automated system that ingests vendor documentation, verifies pricing and model details against primary sources, and generates the editorial analysis you are reading. No individual human wrote this review. Scoring follows the four-dimension rubric at /about/scoring/ (Utility × Value × Moat × Longevity, unweighted average). Last verified 2026-05-13 against Reclaim.ai pricing and the Reclaim.ai product overview.
FAQ
Does Reclaim.ai work with Microsoft Outlook? No. Reclaim.ai is Google Calendar–only as of May 2026. Outlook support has been on the roadmap but is not generally available. If your organization runs on Microsoft 365, Reclaim is not a viable choice, look at Clockwise or Motion instead.
What’s the difference between a habit and a task? A habit is a recurring block (e.g. “Deep work 9–11am every weekday”). A task is a one-shot to-do with a due date and duration (e.g. “Draft Q3 OKRs by Friday, 2 hours”). Reclaim schedules both, but only tasks get marked complete and disappear; habits regenerate every period.
How does Reclaim handle conflicting meetings? Movable items (habits, tasks, focus blocks) get re-scheduled. Meetings on your calendar are treated as fixed unless you mark them flexible inside Reclaim. Priorities determine which movable item wins when slots get tight.
Is Reclaim.ai free? Yes for 1 user on the Lite plan. The free tier caps Smart Meetings, scheduling links, and the calendar-sync horizon. Most professional users will outgrow it within a few weeks and need the $10/seat Starter tier.
Does Reclaim have an API? Yes, a public API is documented and available on paid plans. The most common use case is automating task creation from external systems beyond the supported integrations list.
How is Reclaim different from Calendly? Calendly is an external booking link, it shares your availability with people outside your org. Reclaim does include scheduling links, but its primary job is managing what’s already on your internal calendar: focus blocks, habits, and tasks. The two products solve adjacent problems and many users run both.
Does Reclaim use OpenAI / Claude / Gemini under the hood? Reclaim does not publicly document a specific LLM dependency. The “AI” in the product is primarily a constraint-satisfaction scheduling engine plus priority-aware time blocking, not a generative chat layer. Treat the “AI” branding as scheduling intelligence rather than a model-driven assistant.
Sources
- Reclaim.ai pricing: Plan tiers, seat caps, feature gates, annual discount
- Reclaim.ai product overview: Habits, Smart Meetings, task integrations
- Reclaim.ai help center: Plan mechanics, integration details, security posture
Related
- Category: AI Automation & Agents
- Adjacent tools: Lindy (agent platform with scheduling) · Fathom (meeting notes) · Fireflies (meeting intelligence)
